Apollo Group Employee Application – Western International University

WIU Welcomes Apollo Group Employees!

Western International University (WIU) welcomes employees of Apollo Group and its affiliate companies, their spouses, and dependents! This page provides a detailed description of your enrollment process to get you started on achieving your educational goals.

Once you have submitted all of the required forms, please allow 3-4 weeks prior to your anticipated start date to complete the admissions process, move you to student status, and schedule you for your first course.

Please Note: Registration closes on the 25th day of the month prior to the start month for new students taking their first course. Please submit your completed forms as early as possible to allow sufficient time for processing.

  1. Apollo Group Tutorial – The first step is for the Apollo employee to access NewSource and complete the Apollo Group Education Tuition Program Computer Based Training Course and the appropriate Tuition Waiver Application form. Make sure to select Western International University in the Apollo Institution field of the Tuition Waiver Application. You can now proceed to step 2; however, to expedite processing once your Tuition Waiver is approved, please fax or email a screen shot of the approved Tuition Waiver to the Apollo Employee Enrollment Counselor using the contact information below. (Please note that the Tuition Waiver applies to tuition only and that you will be responsible for purchasing your textbooks and payment of all other fees.)
  2. Request Your Individual Record Number (IRN) – The student should email the Apollo Employee Enrollment Counselor to obtain an IRN, which is necessary to complete the online application for admission. (When emailing your request, please provide student's name, complete mailing address, phone, email address, and the chosen degree program.) You can also call our main number, 602-943-2311 or toll free, 866-WIU-INFO (948-4636) and ask to speak with the Apollo Employee Enrollment Counselor.
  3. Click here to begin your student application for admission. When completing your WIU online application:
  • Complete all required bolded fields.
  • Select Susan Sgarlatti as your Enrollment Counselor.
  • Select the Third Party Billing Plan on the Student Financial Agreement within the application.
  • Indicate that this is an Apollo employee application.
  • Make a note of the secret word that you will be asked to enter, as this will be used to initialize your MyWIU student Web site account.
  • After completing your application, the system will send you a welcome email with additional information.
  1. Application Fee – If you have not previously attended an Apollo Group institution, you will need to pay your $25 application fee within 24–48 hours of completing your online application, so that you can be cleared to register for classes. You can call the Finance Office at 602-943-2311 to pay the fee. To expedite registration, please fax or email a copy of your payment receipt to the Apollo Employee Enrollment Counselor; please see below for contact information.
  2. Transcript Request Forms – Click here to print your Transcript Request Forms. Please complete a Transcript Request form for each school/university you have attended. If you have fewer than 24 college credits, also complete a Transcript Request Form for your high school or GED program. Fax all forms to the number listed below.
  3. Employee Memorandum of Understanding – Click here to print and complete the Apollo Employee Memorandum of Understanding. This form must be signed by the Apollo employee and by the student, if the student is the spouse/dependent of an employee. Be sure to initial next to each lettered item, sign and date the form, and fax to the number listed below.
  4. Spouses/dependents of Apollo employees must pay their portion of the tuition through the WIU Finance Office prior to the start of each course.
  5. Once all of your completed forms are received and your application has been processed, you will receive a registration confirmation for your courses and an email with instructions to access your MyWIU student Web site login and password. Please remember that this process can take 2–3 weeks before you are “moved to student” status and can be registered for your first class. Your official transcripts will be ordered and evaluated, and once you are officially admitted, your Academic Counselor will contact you to discuss your transfer credits and plan your degree program.
  6. The first three courses you will take are determined by your selected degree program, and will be scheduled for you by the Apollo Employee Enrollment Counselor. If you are entering a bachelor program and do not have an associate degree, your first class will be SSC 105, Student Success Course. If you are beginning a master program, your first class will be RES 600, Graduate Research Methods.
  • You may take just one course at a time until you are officially admitted to the University.
  • You will be notified of any course or time changes from the published course schedule.
  • New courses begin the first week of each month, and meet weekly for 2 months. (Some courses may require a Saturday make-up class, depending on holiday schedules.)
  • Courses may be taken either online or oncampus. If you select an online course, you have the option of attending your live weekly online class session or viewing the recording of your class. Oncampus courses meet strictly oncampus and do not offer online class options.
  • Textbooks are usually required for each class; however, SSC 105 does not require a book.

If you should have any questions about the application and enrollment process, please contact Susan Sgarlatti, the Apollo Employee Enrollment Counselor. You can also reach us through our Enrollment Office contact information.

Employee Team Enrollment Office Contact Information
 Apollo Employee Enrollment Counselor
P 602-943-2311 or toll free, 866-948-4636
F 602-308-6111